Join Our Team as a Senior Office Manager - 100 %

 

The International Bone Research Association (IBRA) in Basel is currently seeking an experienced and dedicated professional to join our team as a Senior Office Manager.

 

Are you looking for an opportunity to take responsibility in an international environment, connect people and ideas, and actively contribute to the continued development of a non-profit organization through your proactive approach? We look forward to receiving your application.

• Plan, coordinate, and independently manage cross-functional projects and initiatives from concept through successful implementation.
• Provide comprehensive organizational and operational support to the Executive Director, including the coordination and follow-up of strategic priorities, decisions, and action items.
• Prepare and coordinate Board, General Assembly, and Committee meetings, including presentations, briefing materials, documentation, minutes, and follow-up actions.
• Coordinate events, educational courses, and other Association activities, including scheduling, logistics, budgets, and related financial processes.
• Serve as the primary contact and coordination point for international members, healthcare professionals, internal teams, sponsors, and external partners.
• Support annual planning and budget coordination in collaboration with Finance and other internal and external stakeholders.
• Ensure efficient office and administrative processes, including membership administration, correspondence, service providers, and relevant systems.
• Continuously improve administrative processes, workflows, templates, and tools to further enhance organizational quality and efficiency.

 

• Bachelor's degree or equivalent professional qualification in Business Administration, Management, Project Management, or a related field.
• Minimum of five years of experience in a similar position involving Office/Operations Management, Project Management, and support of senior management or governing boards.
• Strong organizational and prioritization skills with the ability to independently manage multiple projects and responsibilities simultaneously.
• Professional presence and excellent communication and relationship-building skills when working with international stakeholders.
• Proactive, self-driven, and solution-oriented personality with a high level of accountability, strong service orientation, and discretion in handling confidential matters.
• Proficiency in Microsoft Office and experience working with project management, event management, database systems, or similar administrative platforms.
• Fluent English, both written and spoken. German language skills and additional languages are considered an advantage.
  
  

We offer a responsible and diverse position in an international and dynamic environment characterized by high quality standards and exciting challenges.

 

The organization supports healthcare professionals working in osteosynthesis by providing high-quality educational opportunities, facilitating international networking, encouraging peer-to-peer exchange, and promoting the global sharing of knowledge and best practices.

We look forward to receiving your complete online application at hr@ibra.net.

IBRA International Bone Research Association
Human Resources
Hochbergerstrasse 60E
CH-4057 Basel
hr@ibra.net
www.ibra.net
Phone: +41 61 319 05 05